Bring your Māori and/or Pasifika cultural knowledge and wisdom coupled with your highly developed administration and operational skills to a philanthropic start-up working to improve health equity in Aotearoa.
- 20 hours per week – with flexibility.
- Intelligent and versatile administrator who can do the whole range – high-level work to routine admin.
- Based in Wellington.
Ko wai mātou? – Who are we?
The MAS Foundation is a philanthropic start-up working to improve health equity in Aotearoa, particularly into those communities that have traditionally been underserved by the health system.
Guided by the principles of Te Tiriti o Waitangi as reflected by the Heads of Foundation tangata whenua partnership with tangata Tiriti, MAS Foundation is here to make a difference to the health and wellbeing of people in Aotearoa. It is the new philanthropic arm of a century old not-for-profit insurance company called MAS that exists to ‘inspire a healthier New Zealand’ and believes every person should enjoy as much good health as possible.
Te āhua o Te Tūrunga – The nature of the position.
The Operations Lead reports to the Heads of Foundation who are both based in Auckland. Accountable for a variety of responsibilities ranging from overseeing the grants and contacts database, to diary management for the Heads of Foundation, to information management to day-to-day administration. This is a diverse, mixed role that will suit a versatile and strong administrator, who enjoys navigating through complex and intellectually challenging work, as well as being satisfied working with task-based, BAU ‘Executive Assistant’ type daily support.
In this role you will work closely with the two Heads of Foundations, as well as work with many others in the wider company of MAS – in relation to finance, communications, marketing, HR or other operational issues. Responsible for approved grant follow-through, drafting and preparation of new paperwork, you will be tasked with the administrative life cycle of grant paperwork, responding to funding enquiries as well as supporting proactive and public grant rounds. You will be focused on continuous improvement and review and will re-write supporting policies and procedures.
The Operations Lead will set about building and improving processes, resources and systems. A key component to the position being the management and improvement of current grants database as well as the CRM/contacts database. The Operations Lead will also need to do an overall review and refinement of internal systems, process and procedures as they relate to information, data and documentation management. Being tech-savvy and fluent on spreadsheets is key to this role. Managing up as well as across, you will have the personality and confidence to work with and in support of the Heads of Foundation as well as across the rest of the MAS company in a seamless manner.
Ngā tino Pūkenga/Whēako – Essential skills/experiences for the role.
As a resourceful, proactive, problem-solver, you’ll be intellectually sharp, able to grasp and interpret complex ideas and operationalise concepts and strategies. You will also enjoy doing the routine BAU admin tasks, so someone versatile and humble is who we’re looking for.
Skills experience and competencies we are looking for include;
- Solid understanding of Te Reo me ona tikanga Māori and/or understanding and lived experience of a Pacific culture and language.
- Previous experience within a senior administration position or operational role, or as an Executive Assistant.
- Skilled in databases, diary management, meeting and event co-ordination.
- Capable at preparing correspondence, emails, presentations.
- Highly competent across Microsoft systems (in particular Excel, Word, Powerpoint, Outlook) and agile with new cloud-based technologies.
- Highly organised, and systematic by nature.
- Excellent relationship management and inter-personal skills.
If you are smart, tech-savvy and naturally organised, but do not tick everything on the above list, please do still get in touch. We are open-minded, and are looking for someone who will be a good ‘fit’.
A tertiary degree – in any field is desirable, this may however be offset by considerable knowledge and relevant past experience. Experience working in the health, education, social services, philanthropic, not-for-profit, community, government or public sector is desirable.
This position is an excellent opportunity for someone who is looking for purposeful and meaningful work in the not-for-profit sector. The role is ideal for those who believe in building a more equitable health system and is passionate about good health and wellbeing for all people in Aotearoa. A demonstrated commitment and application of Te Tiriti o Waitangi is essential.
If you think this role would suit you, or someone you know, we’d love to hear from you – please click through to find out more or to apply for this exciting opportunity.